Board of County Commissioners
Tuesday, March 21, 2023 Meeting - Follow-Up Memo

Click Here For a pdf Version of the Follow-UP


To: Honorable Chairman and Members of the Board
From: Vincent S. Long, County Administrator
Subject: Follow-up to County Commission Regular Meeting of March 21, 2023

The meeting was held in the Leon County Courthouse, County Commission Chambers, Fifth Floor, located at 301 S. Monroe Street   Tallahassee, Florida 32301.

The media and the public could access the meeting in real time on Comcast channel 16, the Leon County Florida channel on Roku, the County’s Facebook page, YouTube channel, Twitter and County web site.

Citizens wishing to provide input on any item(s) on the published agenda (or a non-agenda subject) for the meeting could share public comment by using one of the following options:

Citizens wishing to provide virtual comment must have registered by 8 p.m. on the day before the meeting to provide County staff sufficient time to provide instructions to citizens for comment during the meeting.  Anyone needing assistance with registration could contact County Administration at 850-606-5300.

Please note that Board of County Commissioners Policy 01-05, Article IX., Section E., titled “Addressing the Commission”, and Article IX., Section F., entitled “Decorum”, shall remain in full force and effect.

INVOCATION & PLEDGE OF ALLEGIANCE

Invocation by Pastor Anton Elwood of the New Mt. Zion AME Church

Pledge of Allegiance by Chairman Nick Maddox

AWARDS AND PRESENTATIONS 

Citizens to be Heard on CONSENT AND Non-Agendaed Items

3-minute limit per speaker; there will not be any discussion by the Commission.

CONSENT

ACTION TAKEN:  Commissioner Welch moved, seconded by Commissioner Minor to approve the Consent Agenda with the exception of items #5 and #12 that were pulled for discussion.
The motion passed 7-0  
        

  1. Minutes:  January 23, 2023 Board Retreat and January 24, 2023 Regular Meeting
    (Clerk of Court)  
    The Board approved Option #1:  Approve the minutes of the January 23, 2023 Board Retreat and January 24, 2023 Regular Meeting.
     
  2. Payment of Bills and Vouchers
    (County Administrator/ Office of Financial Stewardship/ Office of Management & Budget) ​​​​​
    The Board approved Option #1:  Approve the payment of bills and vouchers submitted for March 21, 2023 and pre-approval of payment of bills and vouchers for the period of March 22, 2023 through April 10, 2023.
     
  3. Commissioner Appointments to the Tallahassee-Leon County Commission on the Status of Women & Girls and the Water Resource Committee
    (County Administrator/ County Administration)
    The Board approved Option #1:  Ratify Commissioner Welch’s appointment of a citizen, Caroline Pryor, to the Tallahassee-Leon County Commission on the Status of Women & Girls, for the remainder of the unexpired term ending September 30, 2023 followed by a two-year term ending September 30, 2025; and

Option #2:      Ratify Commissioner Cumming’s appointment of a citizen, Christian Griffith, to the Water Resources Committee, for the remainder of the term ending July 31, 2023 followed by a four-year term ending July 31, 2027.
 

  1. Proposed Revisions to Policy No. 00-1, “Finance Advisory Committee”
    (County Administrator/ Office of Financial Stewardship/ Office of Management & Budget)
    The Board approved Option #1:   Adopt the proposed revised Policy No. 00-1, “Finance Advisory Committee”.
     
  2. PULLED - Memorandum of Understanding Between Leon County, the City of Tallahassee and Children Services Council of Leon County
    (County Administrator/ Human Services & Community Partnerships)
     
  3. Request to Schedule a Workshop on Addressing Homelessness
    (County Administrator/ Human Services & Community Partnerships)
    The Board approved Option #1:  Schedule a workshop on addressing homelessness for Tuesday, May 23, 2023 at 1:00 p.m.
     
  4. Ratification of Board Actions Taken at the March 7, 2023 Joint Workshop on 2023 Cycle Comprehensive Plan Amendments and Infill Development
    (County Administrator/ PLACE/ Planning)
    The Board approved Option #1:  Ratify the actions taken by the Board during the March 7, 2023 Workshop on the 2023 Cycle Comprehensive Plan Amendments and Infill Development which were to conduct the Joint Workshop on the 2023 Cycle Comprehensive Plan Amendments and to accept the report on infill development and redevelopment. 
     
  5. Approval of the Plat for Shops at Bannerman Village Subdivision              
    (County Administrator/ Public Works)
    The Board approved Option #1:  Approve the plat for Shops at Bannerman Village Subdivision for recording in the Public Record (Attachment #1), contingent upon staff’s final review and approval, and authorize the County Administrator to accept and execute the Infrastructure Completion Agreement, and any future extensions thereto.
     
  6. Springs Restoration Grant Amendment for Construction of the Belair/Annawood Sewer System Project
    (County Administrator/ Public Works)
    The Board approved Option #1:  Approve the Florida Department of Environmental Protection Springs Restoration Grant Amendment for the Belair/Annawood Sewer System Project, and authorize the County Administrator to execute the grant amendment, including any future modifications, subject to final legal review by the County Attorney; and

Option #2:      Approve the Resolution and associated Budget Amendment.

  1. Interlocal Agreement with the City of Tallahassee for Street Sweeping Services    
    (County Administrator/ Public Works)
    The Board approved Option #1:  Approve the Interlocal Agreement with the City of Tallahassee to provide street sweeping services, and authorize the County Administrator to execute the Agreement, subject to legal review by the County Attorney.
     
  2. Acceptance of the 2022 Urban and Community Forestry Grant
    (County Administrator/ Office of Management & Budget/ Public Works)
    The Board approved Option #1:  Accept the 2022 Urban and Community Forestry Grant from the Florida Forest Services in the amount of $25,000, and authorize the County Administrator to execute the forthcoming Agreement, including any future modifications, subject to legal review by the County Attorney; and

Option # 2:      Approve the Resolution and associated Budget Amendment Request.

  1. PULLED - Approval of the Funding Recommendations for the Tourist Development Taxes Allocated Through the Community Redevelopment Agency
    (County Administrator/ County Administration/ Tourism)

Procurements: (These items are included under Consent.)

Status Reports: (These items are included under Consent.)

  1. 2022 Annual Tallahassee-Leon County Board of Adjustment and Appeals Report
    (County Administrator/ Development Support & Environmental Management)
    The Board approved Option #1: Accept the 2022 Annual Tallahassee-Leon County Board of Adjustment and Appeals Report.
     
  2. Fiscal Year 2022 Annual Leon County Contractors Licensing Board Report
    (County Administrator/ Development Support & Environmental Management)
    The Board approved Option #1: Accept the FY 2022 Annual Contractors Licensing Board Report.
     
  3. 2022 Annual Concurrency Report
    (County Administrator/ Development Support & Environmental Management)
    The Board approved Option #1: Accept the 2022 Concurrency Annual Report.
     
  4. 2022 Annual Supervised Pretrial Release Program Report
    (County Administrator/ Office of Intervention & Detention Alternatives)
    The Board approved Option #1: Accept the 2022 Annual Supervised Pretrial Release Program Report, and authorize staff to submit to the Clerk of Circuit Court and Comptroller for Leon County.
     
  5. February 2023 Quarterly Economic Dashboard Report
    (County Administrator/ PLACE/ Office of Economic Vitality)
    The Board approved Option #1: Accept the February 2023 Quarterly Economic Dashboard Report.

Consent Items Pulled for Discussion

  1. Memorandum of Understanding Between Leon County, the City of Tallahassee and Children Services Council of Leon County
    (County Administrator/ Human Services & Community Partnerships)
    • Item pulled from Consent by Commissioner Minor.
    • Cecka Rose Green, Executive Director of the Children’s Services Council of Leon County (CSC), provided an update on the funding provided through the CSC for local programs.  She stated the need to hire 3 more positions which will be addressed at the March 23, 2023 CSC meeting.
    • The Board thanked Ms. Green for the update, and discussed the hiring of  additional CSC staff.

    Commissioner Cummings moved, seconded by Commissioner Minor to approve Option #1:  Approve the Memorandum of Understanding (MOU) between Leon County, the City of Tallahassee, and the Children Services Council of Leon County to partner on opportunities to collaborate and coordinate on funding, program delivery, program evaluation, and outcome measures for children and family services, and authorize the County Administrator to execute the MOU, subject to legal review by the County Attorney.

    The motion passed 7-0  
     

  1. Approval of the Funding Recommendations for the Tourist Development Taxes Allocated Through the Community Redevelopment Agency
    (County Administrator/ County Administration/ Tourism)
    • Item pulled from Consent by Commissioner Cummings.
    • In-Person Speakers:
      • Arielle Raff, Executive Director for LeMoyne Arts spoke in support of their funding request.
      • Donna Cotterell spoke in support of program funding in addition to the infrastructure funding.
      • Alan Hanstein, Executive Director of the Challenger Learning Center spoke in support of their funding request.
      • Max Epstein spoke in opposition to the CRA grant funding process, and questioned the CRA recommendation for Indaba Inc.
    • Lou Norvell, City Attorney’s Office, explained that due to the amount of available funding, the recommendation by the Review Committee and CRA was to limit funding to one-time capital improvements.
    • Ken Morris, Assistant County Administrator, confirmed that the LeMoyne Arts and Challenger Center grant applications were recommended for full funding, and all of the remaining CRA TDT funds were recommended to go to the Indaba project.
    • The Board discussed the CRA recommendation and considered several motions.  The Board also discussed allowing Indaba to receive grant funding for programming and the impact this may have on LeMoyne and Challenger.

    Commissioner Cummings made a substitute motion, seconded by Commissioner Caban to approve Option #3: Board direction:  Request the Community Redevelopment Agency (CRA) Board reconsider its recommendation for the Indaba Inc. project to allow a portion of the funds to be utilized for programming; and, require the CRA to ensure and document that the organizations to be awarded funding for capital improvement projects utilize an Invitation to Bid process and MWSBE aspirational goals for the selection of vendors.

    The motion passed 4-3 with Commissioners Welch, O’Keefe and Minor opposed  

    Commissioner Minor moved, seconded by Commissioner Cummings to approve Option #1 as amended:  Approve the funding recommendations for the Tourist Development Taxes allocated through the Community Redevelopment Agency for the LeMoyne Art Foundation and Challenger Learning Center.

    The motion passed 7-0  

    Staff: County Administration / Tourism – Ken Morris / Kerri Post

     

General Business

  1. Lake Munson Status Report
    (County Administrator/ Public Works)

Commissioner Caban moved, seconded by Commissioner Proctor to approve Option #1:  Accept the status report on Lake Munson; and

Option #2 as amended:  Approve the extension of the Lake Munson drawdown through Spring 2024; and include monthly chemistry testing at northern entry point and southern outflow of the Lake during the drawdown; an emergency plan to close the dam in anticipation of flooding or severe weather events such as a hurricane until the sediment has an opportunity to settle; and quarterly aerial surveys of sediment compression during the drawdown.

The motion passed 7-0 

Staff: Public Works – Brent Pell / Anna Padilla
 

  1. Establishing the FY 2024 Maximum Discretionary Funding Levels for Outside Agencies Including the Community Human Services Partnership
    (County Administrator/ Office of Financial Stewardship/ Office of Management & Budget)

Commissioner Proctor moved, seconded by Commissioner Cummings to approve Option #1:  Approve the Community Human Services Partnership (CHSP) funding level for FY 2024 at $1,445,000;

Option #2:  Approve the non-departmental maximum discretionary funding level for FY 2024 at $44,500 for special events funding;

Option #3:  Establish the Commissioner Office Budgets at $20,500;

Option #4:  Maintain the Kearney Center Capital Funding at $100,000;

Option #5:  Establish the FY 2024 Outside Agency Contracts as follows:

•     DISC Village: $222,759
•     Domestic Violence Coordinating Council: $25,000
•     Legal Services of North Florida: $125,000
•     Oasis Center: $68,750
•     St. Francis Wildlife Association: $71,250
•     Tallahassee Senior Citizens Foundation: $179,000
•     Tallahassee Trust for Historic Preservation: $63,175
•     United Partners for Human Services: $40,000
•     Whole Child Leon: $38,000

and

Option #6:  Provide $25,000 in Special Event Funding in support of Frenchtown Rising Events.

The motion passed 5-2 with Commissioners O’Keefe and Welch opposed

 

  1. Award for the Exclusive Franchise to Provide Waste Collection Services in Unincorporated Leon County
    (County Administrator/ Office of Resource Stewardship)

Commissioner Minor moved, seconded by Commissioner Welch to approve Option #1:  Award the exclusive franchise to provide waste collection services in unincorporated Leon County to Waste Pro of Florida, Inc., based upon one of the following rate options, and authorize the County Administrator execute the Franchise Agreement, subject to legal review by the County Attorney.

b.   Residential rate of $23.17, Franchise fee of 3%, and commercial rates as reflected in the item. 

The motion passed 7-0 

 

  1. Alternatives to Incarceration for the Possession of Small Amounts of Marijuana
    (County Attorney)

Commissioner Welch made a substitute motion, seconded by Commissioner Maddox to approve Option # 1:  Accept the report on alternatives to incarceration for the possession of small amounts of marijuana and take no further action.

The motion passed 4-3 with Commissioners O’Keefe, Caban and Proctor opposed 

 

  1. Full Board Appointments to the Advisory Committee for Quality Growth and the Affordable Housing Advisory Committee
    (County Administrator/ County Administration)

Commissioner Minor moved, seconded by Commissioner Welch to approve Option #1:  Appoint one citizen, Guy Prentice, to Archaeologist Seat on the Advisory Committee for Quality Growth  for the remainder of the unexpired term ending May 31, 2025. 

The motion passed 7-0 

 

Commissioner Proctor moved, seconded by Commissioner Cummings to approve Option #2:  Appoint one citizen, Oral Payne, to Seat Category a. on the Affordable Housing Advisory Committee for a three-year term ending January 31, 2026.

The motion passed 7-0 

 

Commissioner Cummings moved, seconded by Commissioner Minor to approve Option #3:  Appoint one citizen, Alexandria Currie, to Seat Category b. on the Affordable Housing Advisory Committee for a three-year term ending January 31, 2026. 

The motion passed 7-0 

 

Commissioner Welch moved, seconded by Commissioner O’Keefe to approve Option #4:  Appoint one citizen, John Hershey, to Seat Category c. on the Affordable Housing Advisory Committee for a three-year term ending January 31, 2026.

The motion passed 7-0 

 

Commissioner O’Keefe moved, seconded by Commissioner Caban to approve Option #5:  Appoint two citizens, Bruce Strouble and Mary Williams, to Seat Category d. on the Affordable Housing Advisory Committee for a three-year term ending January 31, 2026.

The motion passed 7-0 

 

Commissioner Cummings moved, seconded by Commissioner Welch to approve Option #6:  Reappoint two citizens, Trina Searcy and Rachel Stevens,  to Seat Category g. on the Affordable Housing Advisory Committee for a two-year term ending January 31, 2025. 

The motion passed 7-0 

 

Commissioner Welch moved, seconded by Commissioner Cummings to approve Option #7:  Reappoint two citizens, Madelon Horwich and Lawrence Tobe, to Seat Category i. on the Affordable Housing Advisory Committee for a two-year term ending January 31, 2025. 

The motion passed 7-0 
 

SCHEDULED PUBLIC HEARINGS, 6:00 P.M.  

  1. Second and Final Public Hearing to Consider an Ordinance Amending the Lake Protection Zoning District
    (County Administrator/ Development Support & Environmental Management)

Commissioner Minor moved, seconded by Commissioner Caban to approve Option #1:  Conduct the second and final Public Hearing and adopt an Ordinance amending the Lake Protection zoning district.

The motion passed 7-0 
 

  1. First and Only Public Hearing to Consider an Ordinance Amending the Pre-Development Environmental Analysis Reviews Section of the Environmental Management Act
    (County Administrator/ Development Support & Environmental Management)

Commissioner O’Keefe moved, seconded by Commissioner Caban to approve Option #1:  Conduct the first and only Public Hearing and adopt an Ordinance amending the Pre-Development Environmental Analysis Reviews Section of the Environmental Management Act.

The motion passed 7-0 
 

Citizens to be Heard on Non-Agendaed Items

3-minute limit per speaker; Commission may discuss issues that are brought forth by speakers.

COMMENTS/DISCUSSION ITEMS

Items from the County Attorney

Items from the County Administrator

Discussion Items by Commissioners

Commissioner Caban

Commissioner Caban moved, seconded by Commissioner Cummings to approve proclamation for President Jim Murdaugh recognizing Tallahassee Community College (TCC) for being named by the National Association of Business Resources as one of the top 101 best and brightest companies to work for in the nation.

The motion passed 7-0

Staff: Commission Aide – Allie Richards

Commissioner Caban moved, seconded by Commissioner O’Keefe to approve a proclamation recognizing Sharon Gray for her efforts in organizing the Apalachicola National Forest clean up.

The motion passed 7-0 

Staff: Commission Aide – Allie Richards

Commissioner Caban moved, seconded by Commissioner Minor to approve a proclamation recognizing  Gayle Grissett for her donation of an antique piano to the Fort Braden Community Center.

The motion passed 7-0

Staff: Commission Aide – Allie Richards

Commissioner Cummings

Commissioner Cummings moved, seconded by Commissioner Proctor to approve a proclamation recognizing Wanda Hunter, Assistant County Administrator, for being named as one of the Tallahassee Democrat’s 25 Women You Need to Know.

The motion passed 7-0 

Staff: Commission Aide – Chauncy Haynes

Commissioner Maddox

Commissioner O’Keefe  moved, seconded by Commissioner Minor to approve a proclamation recognizing May 21-27, 2023 as National Public Works Week.

The motion passed 7-0

Staff: Commission Aide – Sinclair Yoshikawa

Commissioner Caban moved, seconded by Commissioner Cummings to approve a proclamation recognizing Representative Al Lawson for his years of service to the State of Florida and the U.S. Government.

The motion passed 7-0

Staff: Commission Aide – Sinclair Yoshikawa
 

Commissioner Minor

Commissioner Minor moved, seconded by Commissioner Cummings to add decriminalizing possession of small amounts of marijuana (20 grams or less) to the County’s State Legislative priorities agenda.

The motion passed 7-0

Staff: County Administration – Andrew Johnson

Commissioner Minor moved, seconded by Commissioner Maddox to approve a proclamation recognizing the 10 year anniversary for Destiny Church.

The motion passed 7-0

Staff: Commission Aide – Jodi Wilkof

Commissioner O’Keefe

Commissioner O’Keefe moved, seconded by Commissioner Proctor to direct staff to provide an agenda item including a draft ordinance to increase the required notice that landlords give for rent increases over 5%, to 30 days for month to month leases,  and 60 days for quarterly leases,  and include best practices from other Florida jurisdiction ordinances.

The motion passed 6-1 with Commissioner Caban opposed

Staff: County Attorney – Chasity O’Steen
 

Commissioner Proctor

Commissioner Welch

RECEIPT AND FILE

ADJOURN

The meeting adjourned at 9:53  p.m.

The next regular meeting of the Board of County Commissioners is tentatively scheduled for
Tuesday, April 11, 2023 at 3:00 p.m.
All lobbyists appearing before the Board must pay a $25 annual registration fee.  
 For registration forms and/or additional information, please contact the Board Secretary

 or visit the County Clerk website at www.leoncountyfl.gov